As the semester starts to wind down you may be rushing to put on last minute events. Avoid the stress of cramming for finals AND trying to plan an event by starting now! The most successful events begin approximately 10 weeks before the actual event takes place, even earlier for larger scale events. In addition there are some deadlines within the University that you must adhere to in order to have your event approved. One of the most important deadlines is when applying for CASE funding and sponsorship. All applications must be submitted no later than 8 weeks before the date of the event. CASE also requires additional materials on their application, but this is all in an effort to help you put on a successful event. It takes time to research and reserve facilities, order marketing and promotional materials, acquire donations and any foods supplies, and confirm volunteers. There are a variety of factors that go into planning a successful event; it is a good idea to have a lead person in charge of each category and for those leads to have a committee helping them. For all on campus events, be sure to complete your event approval with the office of Student Life & Leadership at least 2 weeks in advance. No events will be approved less than 14 days before the event.
For more guidance on how to plan a successful event, please contact Student Life & Leadership in SSW 1661, or CASE (Cultural Arts & Special Events) in Aztec Mesa. Both of these offices can supply you with information and advise you on the event planning and approval process